Constitution

INDIAN  MEDICAL  ASSOCIATION

JALANDHAR BRANCH

MEMORANDUM

Rules & By-Laws

(Amended upto June 2010)

 Rules & Bye Laws

Of

Indian Medical Association , Jalandhar Branch

New Vijay Nagar , Jalandhar

Rules and Bye Laws of Indian Medical Association , Jalandhar Branch are in conformity with Rules & Bye Laws of Punjab State Branch.

 MEMORANDUM OF ASSOCIATION

 

1.   Name of the Association :

Indian Medical Association , Jalandhar Branch.

2.   Office :

Office will be located at S.Gurbax Singh IMA Hall , New Vijay Nagar , Jalandhar.

3.   Objectives :

The Objects of the Association are:

i)             To promote and advance medical and allied sciences in all their different branches to promote the improvement of public health and medical education in Punjab.

ii)            To maintain honour and dignify and to uphold the interests of the medical profession and to promote cooperation amongst the members thereof.

iii)          To work for the abolition of compartmentalization in medical education , medical services and registration in the country and thus to achieve equality among all members of the profession. 

4.   Methods:

For attaining these objectives Association may:

i)     From time to time arrange conferences , lectures, discussions and demonstrations on any aspect of medical and allied sciences.

ii)    Publish a regular Bulletin of IMA giving information of all the activities.

iii)  To maintain a Medical Library at IMA Hall.

iv)  Encourage research in medical and allied sciences with grants from the funds of the Association.

v)   To conduct Educational Campaign among the people of Punjab in the matter of public health and sanitation.

vi)  To organise medical camps for providing medical relief during epidemics and in times of emergency.

vii) To consider and express its views on all questions and the laws of the state or proposed legislation affecting public health.

viii)       To purchase , take lease of or otherwise acquire , hold , manage , let , sell , exchange , mortgage or otherwise dispose of movable or immovable property of every description and
all rights or privileges necessary or convenient for the purpose of the Association and in particular any land, building, furniture , households or other effects, utensils , books , newspapers ,
periodicals , instruments , fittings , appliances apparatus , conveyance and accommodation and when deemed necessary or desirable in the interest of the
Association ,  sell , let ,hire out , mortgage , transfer or otherwise dispose of the same .

ix)  To build, maintain , improve or alter and repair any building for the purpose of the Association.

x)   To borrow or raise money in such a manner as the Association may think fit and collect subscription and donations for the purpose of the Association.

xi)  To invest any money of the  Association not immediately required for any of its objects in such manner as may from time to time be determined by the Association.
Assist , subscribe to or  co-operate with any other public body whether incorporated or registered.

 

RULES OF THE ASSOCIATION

 

5.   Definition:

In this Rules and the Bye-Laws made there under , unless , context otherwise requires:

1.    “Association” means IMA Jalandhar.

2.    “Conference” means any Medical Conference organised under the auspices of Indian Medical Association , Jalandhar.

3.    “State Office” means State Office of Indian Medical Association Punjab State Branch.

4.    “Headquarters” means Headquarter Office of Indian Medical Association , New Delhi , India.

5.    “State Headquarter” means State Office of Indian Medical Association and the College i.e. IMA House Ludhiana.

6.    “Academy” means IMA Academy of Medical Specialists Jalandhar Branch.

7.    “Rules and Bye-Laws” means Rules and Bye-Laws of the Association.

 

6.   Association Year:

The Association Year shall be  from 1st January of each year to 31st December of the same year .

 

7.   Constitution:

The Association shall consist of members whose names are on the register of the members of the Association at the time when these Rules and Bye-Laws come
into operation and of subsequent members , who shall be those persons who being eligible shall after the day of adoption these Rules & Bye-Laws of the
Association  , be duly enrolled in such a manner and upon such conditions as may be prescribed from time to time by Rules & Bye-Laws.

 

7a. Jurisdiction of Branch:

       The branch shall  have Jurisdiction over the area of Jalandhar and  

        over the area as may be approved by Central Working Committee

         of IMA Hqr. duly recommended by Punjab State Branch , IMA.

7b. Eligibility of Membership:

      Any person registered with Medical Council of India / Punjab

      Medical Council on the basis of medical qualification as defined by

      Indian Medical Degree Act , 1916 (Act VII of 1916) included in the

      schedule as to Indian Medical Council Act shall be eligible for

       membership.

8. Enrollment of members:

     All prospective members shall apply on a prescribed Form (available from Hony. Sec. of IMA , Jalandhar) along with a copy of the Degree and Registration.

Application shall be sent to the State Branch along with required  H.F.C (Headquarter Fund Contribution) within one month . If the State accepts Membership ,
the Secretary of the State shall forward the same  to the Hon. Gen. Sec. IMA (Headquarters) Delhi. The membership  of IMA begins after the Hon. Sec. Gen. IMA Headquarter has approved the application.

Local Branch shall maintain Register of newly enrolled Members during that year which shall include:

(1)     Application Form along with Receipt No.and Date of receiving money.

(2)     Date of HFC sent along with DD No./Date/Bank.

(3)     Receipt of confirmation from State IMA.

(4)     Final Registration Number from Central Headquarter.

Register shall be maintained by secretary of the branch for that year & it is to be passed on to the next secretary.

9. Classification of Members:

a) Life Members:

     Those members having paid lump sum subscription according to Bye-Laws of IMA Headquarter are called Life Members. They have to pay annual subscription proposed by Branch from time to time.

b) Associate Member:

Any Member of other Branch can become Member of this Branch by paying the Branch’s annual subscription . Associate Member does not enjoy voting right or right to hold any Office.

c) Intern Member:

Intern Members can be temporary members by paying annual subscription of the Branch. They can attend meetings but Intern Members do not enjoy voting right or right to hold any Office.

d) Annual / Attached Member:

 Medical personnel of Armed Forces / Paramilitary Forces of India are Attached Members of the Branch where they reside. They shall pay annual subscription as fixed by the Branch.
They can attend the meetings and other activities of the Branch . They do not have voting right or right to hold any Office.

e) Honorary Member:

Any dignitary can be taken as Honorary Member . Honorary Member is not required to pay any annual subscription . The person should be from Medical Profession.
(ACT VII of 1916) included in the schedule as to Indian Medical Council shall be eligible for Membership.

f) Absentee Member:

A Life Member or Couple Life Member going to foreign country or for pursuing higher studies  shall continue as Life Member or Couple Life Member as the case may be ,
for a period of upto five years without payment of any additional subscription , but shall be required to pay additional postal charges for mailing of the Journal to overseas address ,
for a period not exceeding five years. (Bye-Laws 11(A) of IMA HQ’s) The absentee member do not have voting right and right to hold any office.

g) Transfer of Life Membership:

Member should have a Transfer Certificate and complete all the formalities with the state & Central Headquarter and previous branch so that local branch is intimated about his/her membership status .
He/she has to pay the local dues in order to be eligible to attend meetings. In order to  enjoy voting right  the transfer process should be completed along with payment of local dues before 31st of October .

10. Membership Fee:

At present for the Life Member the one time Membership Fee  is Rs.5,895/- for the single member and Rs.8,835/- for the couple member which includes one year local charges (non refundable) .
(This can be increased  / decreased as per the instructions of the State Headquarter IMA) . Every member has to pay the yearly subscription as fixed by Local Branch after approval from Working Committee of
the branch.

Annual charges for the year 2017 shall be

Till 31st Oct.          Rs. 1200/- Single  ; Rs. 2000/- Couple

Till 15th Nov.          Rs. 2000/-   ,,       ;  Rs. 3000/-    ,,

In first week of Sept. , a list of those members who have paid their annual dues will be circulated and a reminder for the rest ,  to clear their annual dues. Every member should clear his/her dues
by 15th Nov. latest otherwise his/her membership and regular mail shall be temporarily suspended.

The status of annual charges can be checked from Hon. Sec. / Fin. Sec. or from IMA Jalandhar website. Member can revive his/her membership after paying local dues along with re-admission
charges of Rs.500/- and along with clearance of all the pending dues. All members clearing dues upto 15th Nov. shall be considered eligible voters . Anybody paying after 15th Nov. does not enjoy voting right.

Senior members after the age of seventy years shall be exempted from paying annual dues effective from next association year. They will enjoy voting right.

11. Termination of Membership:

a) Membership can be terminated on following grounds:

i)             On account of non-payment of dues of Local Branch for 3   

          consecutive years.

      ii)      On grounds of undesirable conduct.

     iii)      On grounds of conviction in court of justice in a criminal case.

b) Procedure for Termination:

Member to be terminated will be served notice by the President to explain his position within 30 days to the Advisory Board. Termination decision will be taken by 2/3 of the total strength in that
Advisory Board during the meeting , provided the quorum is complete.

12. Re-admission:

Member has to apply for re-admission supported by 10 members of Association , testifying his good conduct along with a written apology to the advisory board. The member who has been
terminated from Local Branch for non-payment of dues shall have to pay previous dues to clear the account upto date along with fine of each year. This will be done after approval of 2/3 members of the advisory board of that year.

13. Register of Members:

There shall be a register maintained at IMA Office in which names of all the members , qualification , registration number, address will be entered separately for each category of member along
with record of dues and receipt no. of payment made. This Register should be continuous and every year it is Secretary’s responsibility to maintain it. It shall contain Local Branch No., IMA No. and PMC No.

14. Management:

The Branch shall govern it’s affairs through Working Committee comprising of as follows:

 

  • ·        President
  • ·        Immediate Past President
  • ·        Secretary                                 1
  • ·        Immediate Past Secretary
  • ·        Financial Secretary                   1
  • ·        President Elect
  • ·        Vice President                          3
  • ·        Joint Secretary                         5
  • ·        All Past Presidents
  • ·        Chairpersons of All Committees (Maximum of 15)
  • ·        Secretary Press                        1
  • ·        Secretary Organizing                5
  • ·        Nominated Working Members (Maximum of 30)
  • ·         State Office Bearers will be automatically members of Working Committee.

15. The Elected Office Bearer i.e President can hold office for a maximum of  2 years/terms.

16. Working Committee:

It shall act on behalf of the branch and shall  be vested with powers of the general Management.

General notice with written agenda shall be served 7 days prior to the meeting.

Minutes of the previous meeting to be confirmed before the start of the agenda.

It shall meet at least once in 3 months.

All working Committee decisions shall be binding on the President.

It shall  oversee the financial management.

17. Duties of Office Bearers :

President:

-      Preside over all the meetings.

-      Ex-officio member of all Committees 

-      Shall control and guide all the affairs of the Branch.

-      Will be casting his/her vote in case of equality of votes on any account .

Vice President:

-      Shall assist the President.

-      Will be acting President in the absence of the President. (Member whosoever is senior by duration of membership of the branch.

Secretary:

-      Shall be responsible for day to day administration of the association.

-      Issue Notice and maintain record of all Working Committee Meetings and General Body Meetings.

-      Circulate the minutes of the meetings.

-      Keep the Membership Record.

-      Correspond with State and other branches.

-      Look into the day to day Financial activities along with Finance Secretary .

-      Present Annual Report of activities during the year.

-      Hand over all records / lists of assets / register of activities to the new team by 20th Jan.

Finance Secretary:

-      Shall maintain accounts of Association.

-       Do collection of Annual charges from the members.

-      Disburse payments after verifying the bills and with the prior approval of President.

-      Keep proper record of Accounts.

-      Any expenditure exceeding Rs.30,000/- for any activity other than clinical meeting will necessitate prior approval from working committee.

-      Shall have the right to point out any error or discrepancy in the order or payment of Hon. Secretary and refer the order back to him with remarks . In event of disagreement between them ,
matter shall be referred to  the President. If the President does not make some  decision , he can still report to Advisory Board.

-      Present audited finance report of that year by 20th Jan . next year in working committee.

-      Handover all books of accounts / receipt books/ pass book/ cheque book to the next finance secretary.

18. Bank Account:

IMA , Jalandhar shall have Bank A/c in the Nationalised Bank and that it shall be operated by the Finance Secretary and the Secretary / President of that Year. The bank operation will be changed
as new team takes over.

19. Elections:

Elections shall be held on the 3rd Sunday of December each year for the post of President Elect.

 

a)   Eligibility for President Elect.:

i)         The member who wants to contest for the Election shall be Life

     Member of the Local IMA Branch for 5 years.

    ii)        Should have worked as member Working Committee for any 2

     years in local IMA .

iii)          Should clear his dues of Local Branch by 31st Aug. of that  

          year.

iv)          Should have attended minimum 4 GBM/ Clinical Meetings in  

          the last 1 year or 50% of GBM / Clinical meetings which ever     

          is less in that year.

     v)      At the time of filing papers he / she has to deposit Rs.5,000/-

             (Rupees Five Thousand Only) as non-refundable security by   

             Chq./ Cash/ DD in favour of IMA , Jalandhar.

     vi)     For the post of President Elect. the nomination should be  

              proposed by 2 Life Members and seconded by 2 Life Members  

              (whose dues are clear ) on a prescribed performa (Appendix-II) .

 

b) Election Commission :

  i) The president of IMA , Jalandhar in consultation with Advisory Board shall constitute election commission by 15th October . It shall consist of 3 Members. One –Chief Election Commissioner /
Returning Officer from Past Presidents and other Two members , one with minimum 10 years standing and another with 5 years standing as life members of IMA , Jalandhar .

ii) The Election Commission will conduct Free and Fair Elections.

iii) The CEC will sign last paid page of all receipt books on 1st November.

iv) The voter list of eligible voters  will be made public by 7th November.

v) Objections if any should be submitted by 14th November.

vi) The Election Commission will be provided with list  of eligible voters , along with relevant records & receipt books after clearing any objections by 21st November.

c) Notification of Election :

Election Commission shall notify election by Last Sunday of November as per following schedule:

i) Filing of nominations by 2nd  Sunday of December. The election commission shall supply the list of eligible voters to the candidates when they file nominations.

ii) Withdrawal of Nomination and Scrutiny of papers till following Wednesday .

     iii) The election shall be conducted on 3rd Sunday of December and the result shall be declared on the same day in the evening.

     iv) Once the election is notified , no extra curricular activities can be held. Only Scientific meetings can be held.

      v) In extra ordinary circumstances the dates for conducting the election to the post of President Elect. can be altered by the election commission in consultation with the Advisory Board.

      vi)  Postal Ballots can be collected from the CEC in person with a written request after 5pm , on the day of withdrawal of nominations.

The marked Postal Ballot Papers may be returned to the CEC before the polling ends.

d) Voting Right:

Life members having cleared the local dues by 31st October will have the voting right.

 

20..Record of Elections shall be maintained for 1year.

 21. No Election should be called in question except by election petition  filed to Advisory Board within 15 days of declaration of results. The advisory board will decide the issue within ONE month
from the date of receipt of election petition. If the contestant is not satisfied with the decision of the advisory board , he or she can represent the case to the state IMA within one month from the date of decision of the Advisory Board. 

22. Advisory Board:

It shall consist of all the past presidents and the current president. Advisory board can call urgent meeting of Working Committee in extraordinary circumstances .
It’s Majority decision (provided meeting is attended by 2/3 of board members) shall be binding on President.

 23. Privileges of the Life Member:

On being enrolled and membership being approved by IMA Headquarter , the member shall be entitled to all the privileges of the member of the Association as provided in the Rules of
IMA and also to those of this Local Branch , for the period of which , he has paid subscription . These privileges shall include:

i)             Receiving of copy of the Journal of the Association and other publications of the Association either free or at such rates as fixed by the Association from time to time ;

ii)            Attending and taking part in discussion at all general and clinical meetings organised by the IMA Local Branch , of which he is a member.

iii)          Attending the Medical Conferences organised by IMA Headquarter or by State/ Territorial Branch ; and

iv)          Enjoying such other privileges that may hereafter be conferred by the Association under specified conditions e.g joining IMA Study Tours etc.

24. Meetings of  the Branch :

 The following meetings shall be held:

a)   Annual General Meeting:

The Annual General meeting of the Members of the Branch shall be held every year before  31st January to receive Annual Report. Annual Accounts , approve next year’s budget ,
elect representatives of the Branch to various IMA Bodies . For calling the meeting there should be 15 days notice.

     b) General Body Meeting:     

As per requirement , the Hony. Secretary shall call General Body  

Meeting for specific purposes like holding election of Branch

Office Bearers and Working Committee in consultation with

President or as decided by Working Committee. It needs 7 days

notice.

c)   Extra-Ordinary General Meeting:

It shall be called by Hony. Secretary in consultation with the President / Working Committee to consider specific agenda . No other item shall be considered in this meeting .
No prior notice is required for this.

d)   Requisition Meeting:

It shall be called by Hony. Secretary in consultation with the President / Working Committee on requisition from such specified number of members.

Meeting can be called on request of 15% of total registered life members or 2/3 of the total Advisory Board or 20% of the total Working Committee Members

Request is made to Secretary to call meeting in 5 days . If Secretary refuses then President can call meeting in 5 days . If both of them refuse Advisory Board can call meeting .

e)   Scientific / Academic / Social Meeting :

These meetings may be called by the Hony. Secretary as expedient.

The Executive Committee shall fix the venue of the meetings and prescribe the quorum for respective meetings.

25. Amendments to these rules can be made by members of Working Committee . Such amendments as approved shall come into force only after it is passed in General Body
Meetings by 2/3 of the total members present  and ratified by State Council of IMA and approved by Working Committee of IMA (HQ.). A prior notice with amendments to be done shall be
circulated at least 15 days before the meeting.

The rules and Bye-Laws of IMA State shall apply in any matter if not covered by Rules/ Bye-Laws of Jalandhar Branch Association.

 Appendix I

The Secretary

I.M.A , Jalandhar

 

Sir,

I,……………………………………………………..S/o;D/o;W/o…………………………………………………….
R/o…………………………………………………. apply for member of I.M.A , Jalandhar.

 

 

Name                                      :    ………………………………………………………………………..

Father’s Name                        :    ………………………………………………………………………..

Permanent Address                :    ………………………………………………………………………..                                                

Present Address                     :    ………………………………………………………………………..

                                                     ………………………………………………………………………..

Contact No.                             :    Off……………………………  Resi. …………………………….

                                                     Mobile ………………………………………………………………

Qualification                            :    ………………………………………………………………………..

Regd. No.                                :    ………………………………………………………………………..

Address Prof. Working as       :    ………………………………………………………………………..

Type of Membership applied :    ………………………………………………………………………..

Sponsorship By                       :    ………………………………………………………………………..

(Life Member)

Seconded By                          :    ………………………………………………………………………..

Approved in Executive           :    ………………………………………………………………………..

Meeting                                   :    ………………………………………………………………………..

Dated                                      :    ………………………………………………………………………..

Total Amount Paid                  :    ………………………………………………………………………..

H.F.C.  send to Head Office   :    ………………………………………………………………………..

Local Branch Dues Paid         :    ………………………………………………………………………..

 

APPENDIX- II

 

To       

            The Returning Officer,

            Election President Elect.(20__)

            IMA , Jalandhar.

 

 

Sir,

We propose the name of Dr.  ……………..……………………………. for the post of President Elect.

 

1) Proposed By Name & Signature    : ……………………………………………………..

   

    Life Membership No.                      : ……………………………………………………..

 

    Local Dues Receipt No.                  :………………………………………………………

 

 

2) Proposed By Name & Signature    : ……………………………………………………..

   

    Life Membership No.                      : ……………………………………………………..

 

    Local Dues Receipt No.                  :………………………………………………………

 

 

1) Seconded  By Name & Signature : ……………………………………………………..

   

    Life Membership No.                      : ……………………………………………………..

 

    Local Dues Receipt No.                  :………………………………………………………

 

   

2) Seconded  By Name & Signature : ……………………………………………………..

   

    Life Membership No.                      : ……………………………………………………..

 

    Local Dues Receipt No.                  :………………………………………………………

 

 

 Consent : I hereby give my consent and shall abide by rules and regulations of IMA, Jalandhar.

 

Signature                         :…………………………

Name                              :…………………………

Life Membership No.      :…………………………

Local Dues Receipt No.  :…………………………

Encl:

Security Deposit .

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